Jared Dodds, News Reporter
The minutes from IGNITE’s Board of Director’s October meeting were incorrectly altered without noting it with an amendment as required by its bylaws. The minutes from IGNITE’s Board of Director’s October meeting were incorrectly altered without noting it with an amendment as required by its bylaws. The minutes from IGNITE’s Board of Director’s October meeting were incorrectly altered without noting it with an amendment as required by its bylaws.
According to Robert’s Rules of Order, which IGNITE adheres to, amending something previously adopted requires a majority vote at the next meeting of the board.
Until that next meeting, the previously approved minutes will have a note posted either noting this information has been changed and what the original information was, or noting the information is wrong and will be adjusted at the next meeting.
However, IGNITE altered their minutes with no notes of the original content.
The change was to correct a mistake in the section regarding the approval of the 2019-2020 budget for Humber College’s student union.
The original approved minutes listed expenses of $1.2 million in the general expenses section. When the original revenue and expenses sections were balanced out, they showed an excess of almost $800,000 in revenue.
Board chairman Neto Naniwambote was unaware of what could have caused the excess when asked about the imbalance at a November meeting.
Ercole Perrone, the executive director of IGNITE, later clarified at the same meeting the variance was caused by a typo in the minutes, and the general expenses should have been listed at $1.9 million.
Perrone told reporters the minutes would be corrected as soon as possible.
A few hours after the conclusion of the meeting, Et Cetera reporters discovered the minutes had been changed with no note or amendment posted.
This is uncommon for organizations and in violation of IGNITE’s own bylaws.
IGNITE states in its constitution its adopted rules of order and procedures at all meetings “of the Members shall be the ’Robert’s Rules of Order – Revised.’”
This required method of stating errors with notations is the standard course of action, according to Maria Racanelli, the program co-ordinator for business administration at Humber College.
“You can make it [the change] right there, and say objection or correction noted, it will be updat- ed, and a revised copy will be sent,” Racanelli said.
“Absolutely” the change should be noted in the original minutes with the error, she said.
Racanelli said changes in the minutes need to be noted for the purposes of accuracy and governance accountability, and the magnitude of the error never changes how it is addressed.
She said if someone went into previously approved minutes and changed something without noting it, there could be “a huge governance issue.”
“If someone changes something and doesn’t advise the rest of the committee it isn’t a criminal offence, but would be subject to consequences,” Racanelli said.
At a later meeting she said even in the case of a simple typo, IGNITE still must note it made an error and the minutes had been updated.
“When you make a change to a note, you have to stipulate it,” Racanelli said.
A note of the amendment was never placed in the October minutes.
Perrone said on Jan. 15 the change would be approved at the board meeting later that night.
The minutes have been approved without the amendment.
“My line of reasoning is I wanted to have correct information rather than incorrect information and I didn’t want three weeks to go by with either, a) wrong information to be posted or b) no information was posted,” Perrone said.
When asked if IGNITE would post amendments in the minutes in the future when making changes, he said it was “not a bad idea.”